Best Video Conferencing Software – Video conferencing software is a tool that allows people to communicate and collaborate remotely using audio and video. Video conferencing software can be used for various purposes, such as meetings, presentations, training, webinars, interviews, and more. Video conferencing software can also offer features such as screen sharing, chat, recording, whiteboard, polls, and breakout rooms.
Video conferencing software has become a vital part of the modern workplace, especially in the wake of the COVID-19 pandemic that forced many businesses to shift to remote work. Video conferencing software can help businesses save time and money on travel, reduce carbon footprint, improve productivity and efficiency, and enhance team communication and engagement.
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However, not all video conferencing software is created equal. There are many factors to consider when choosing the best video conferencing software for your business, such as:
- Pricing: How much does the software cost? Does it offer a free plan or a free trial? What are the features and limitations of each plan? How many participants and hosts can join a video conference?
- Security: How secure is the software? Does it use encryption and authentication to protect your data and privacy? Does it comply with relevant regulations and standards, such as GDPR, HIPAA, or PCI DSS?
- Quality: How reliable and stable is the software? Does it provide high-quality audio and video? Does it support HD resolution and low latency? Does it work well on different devices and platforms?
- Features: What are the features and functionalities of the software? Does it meet your specific needs and preferences? Does it offer integrations with other tools and services that you use?
- User experience: How easy and intuitive is the software to use? Does it have a user-friendly interface and design? Does it offer customer support and training?
Best Video Conferencing Software for Business in 2023
To help you find the best video conferencing software for your business in 2023, we have reviewed some of the most popular and reputable options in the market. Here are our top picks:
Zoom: Best Overall Video Conferencing Software
Zoom is one of the most widely used and trusted video conferencing software in the world. It offers a comprehensive and versatile solution for all kinds of video conferencing needs, from small meetings to large events. Zoom has a free plan that allows up to 100 participants and 40 minutes per meeting, as well as paid plans that offer more features and capacity. Zoom also has a cloud phone system, a webinar platform, a chat app, and a marketplace for third-party integrations.
Some of the key features of Zoom are:
- End-to-end encryption (E2EE), user authentication, region blocking and passcode functionality
- HD audio and video quality with noise cancellation and touch-up
- Screen sharing, annotation, virtual background, live transcription, polling, and Q&A
- Breakout rooms, hand raising, reactions, waiting room, co-hosts, and live streaming
- Recording, cloud storage, reporting, analytics, and dashboard
- Zoom Rooms for conference rooms and huddle spaces
- Zoom Apps for integrating with other apps within Zoom
- Zoom Phone for making and receiving calls from anywhere
- Zoom Webinars for hosting online events with up to 50,000 attendees
Zoom is compatible with Windows, Mac, Linux, iOS, Android, web browsers, SIP/H.323 devices, and various hardware partners. Zoom also integrates with many popular tools and services, such as Microsoft Office 365, Google Workspace, Salesforce, Slack, Dropbox, Zapier, and more.
Zoom has a 4.6 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of Zoom according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Rich features and functionality
- Scalable and flexible
- Reliable and secure
Cons:
- Privacy concerns
- Pricing can be expensive
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
Zoom offers four pricing plans:
- Basic: Free for up to 100 participants and 40 minutes per meeting
- Pro: $14.99 per month per host for up to 100 participants and 30 hours per meeting
- Business: $19.99 per month per host for up to 300 participants and unlimited meeting duration
- Enterprise: $19.99 per month per host for up to 500 or 1,000 participants (depending on the plan) and unlimited meeting duration
Zoom also offers add-ons for extra features or capacity at additional costs.
Google Meet: Best One-Stop Shop Video Conferencing Software
Google Meet is a video conferencing software that is part of Google Workspace (formerly G Suite), a cloud-based suite of productivity apps that includes Gmail, Docs, Sheets, Slides, Drive, Calendar, and more. Google Meet is a simple and secure solution for video conferencing that integrates seamlessly with other Google apps and services. Google Meet has a free plan that allows up to 100 participants and 60 minutes per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of Google Meet are:
- Automatic encryption of all data
- HD audio and video quality with noise cancellation and low-light mode
- Screen sharing, live captions, polls, and Q&A
- Breakout rooms, hand raising, tiled view, and background blur
- Recording, cloud storage, reporting, analytics, and dashboard
- Google Workspace Essentials for creating and collaborating on documents, spreadsheets, and presentations within Meet
- Google Chat for messaging and group conversations
- Google Calendar for scheduling and joining meetings
- Google Jamboard for interactive whiteboarding
Google Meet is compatible with Windows, Mac, Linux, iOS, Android, web browsers, and various hardware partners. Google Meet also integrates with many popular tools and services, such as Microsoft Office 365, Salesforce, Slack, Dropbox, Zapier, and more.
Google Meet has a 4.5 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of Google Meet according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Seamless integration with Google apps and services
- Secure and reliable
- Affordable and scalable
Cons:
- Limited features and functionality
- Pricing can be confusing
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
Google Meet offers three pricing plans:
- Free: Free for up to 100 participants and 60 minutes per meeting
- Business Starter: $6 per user per month for up to 100 participants and 300 hours per meeting
- Business Standard: $12 per user per month for up to 150 participants and unlimited meeting duration
- Business Plus: $18 per user per month for up to 250 participants and unlimited meeting duration
Google Meet also offers add-ons for extra features or capacity at additional costs.
TeamViewer Meeting: Best for Collaborative Meetings
TeamViewer Meeting is a video conferencing software that is part of TeamViewer, a remote access and support software that allows you to connect to any device from anywhere. TeamViewer Meeting is a powerful and secure solution for video conferencing that enables you to collaborate effectively with your team or clients. TeamViewer Meeting has a free plan that allows up to 5 participants per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of TeamViewer Meeting are:
- RSA public/private key exchange and advanced encryption standard (AES) (256-bit) session encryption
- HD audio and video quality with noise cancellation and echo reduction
- Screen sharing, annotation, file transfer, chat, and recording
- Whiteboard, polls, surveys, handouts, and feedback
- Outlook integration for scheduling and joining meetings
- Blizz by TeamViewer for hosting online events with up to 300 attendees
TeamViewer Meeting is compatible with Windows, Mac, Linux, iOS, Android, web browsers, and various hardware partners. TeamViewer Meeting also integrates with many popular tools and services, such as Microsoft Office 365, Google Workspace, Salesforce, Slack, Dropbox, Zapier, and more.
TeamViewer Meeting has a 4.2 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of TeamViewer Meeting according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Powerful features and functionality
- Secure and reliable
- Affordable and scalable
Cons:
- Limited participants in the free plan
- Pricing can be expensive
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
TeamViewer Meeting offers four pricing plans:
- Free: Free for up to 5 participants per meeting
- Single User: $10.90 per month per host for up to 10 participants per meeting
- Multi User: $21.90 per month per host for up to 25 participants per meeting
- For Teams: $52.90 per month per host for up to 50 participants per meeting
TeamViewer Meeting also offers add-ons for extra features or capacity at additional costs.
Zoho Meeting: Best for Growing Teams
Zoho Meeting is a video conferencing software that is part of Zoho One, a cloud-based suite of business apps that includes CRM, Mail, Docs, Projects, Invoices, and more. Zoho Meeting is a simple and affordable solution for video conferencing that helps you connect with your team or customers. Zoho Meeting has a free plan that allows up to 3 participants per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of Zoho Meeting are:
- SSL/HTTPS encryption and GDPR compliance
- HD audio and video quality with noise cancellation and low-light mode
- Screen sharing, chat, recording, and playback
- Dial-in numbers, toll-free numbers, and call-out options
- Moderation controls, lock meetings, raise a hand, and mute all
- Zoho CRM integration for scheduling and joining meetings from leads and contacts
- Zoho Projects integration for collaborating on tasks and issues
- Zoho ShowTime for hosting online training sessions with up to 250 attendees
Zoho Meeting is compatible with Windows, Mac, Linux, iOS, Android, web browsers, and various hardware partners. Zoho Meeting also integrates with many popular tools and services, such as Microsoft Office 365, Google Workspace, Slack, Dropbox, Zapier, and more.
Zoho Meeting has a 4.4 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of Zoho Meeting according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Seamless integration with Zoho apps and services
- Secure and reliable
- Affordable and scalable
Cons:
- Limited features and functionality
- Pricing can be confusing
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
Zoho Meeting offers four pricing plans:
- Free: Free for up to 3 participants per meeting
- Meeting 10: $2.50 per month per host for up to 10 participants per meeting
- Meeting 25: $5 per month per host for up to 25 participants per meeting
- Meeting 50: $7.50 per month per host for up to 50 participants per meeting
Zoho Meeting also offers add-ons for extra features or capacity at additional costs.
Microsoft Teams: Best for Microsoft Ecosystem
Microsoft Teams is a video conferencing software that is part of Microsoft 365, a cloud-based suite of productivity apps that includes Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and more. Microsoft Teams is a comprehensive and integrated solution for video conferencing that helps you work better with your team or organization. Microsoft Teams has a free plan that allows up to 100 participants and 60 minutes per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of Microsoft Teams are:
- End-to-end encryption and multi-factor authentication
- HD audio and video quality with noise cancellation and background blur
- Screen sharing, chat, recording, and transcription
- Whiteboard, polls, surveys, tasks, and notes
- Outlook integration for scheduling and joining meetings from emails and calendars
- Office apps integration for creating and editing documents, spreadsheets, and presentations within Teams
- Teams apps for integrating with other apps within Teams
- Teams Phone for making and receiving calls from anywhere
- Teams Live Events for hosting online events with up to 10,000 attendees
Microsoft Teams is compatible with Windows, Mac, Linux, iOS, Android, web browsers, and various hardware partners. Microsoft Teams also integrates with many popular tools and services, such as Salesforce, Slack, Dropbox, Zapier, and more.
Microsoft Teams has a 4.4 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of Microsoft Teams according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Seamless integration with Microsoft apps and services
- Comprehensive features and functionality
- Secure and reliable
Cons:
- Limited participants in the free plan
- Pricing can be expensive
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
Microsoft Teams offers four pricing plans:
- Free: Free for up to 100 participants and 60 minutes per meeting
- Business Basic: $5 per user per month for up to 300 participants and unlimited meeting duration
- Business Standard: $12.50 per user per month for up to 300 participants and unlimited meeting duration
- Enterprise: $20 per user per month for up to 10,000 participants and unlimited meeting duration
Microsoft Teams also offers add-ons for extra features or capacity at additional costs.
Cisco Webex: Best for Enterprise Video Conferencing
Cisco Webex is a video conferencing software that is part of Cisco, a global leader in networking and collaboration solutions. Cisco Webex is a robust and secure solution for video conferencing that helps you connect with your team or organization across the world. Cisco Webex has a free plan that allows up to 100 participants and 50 minutes per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of Cisco Webex are:
- End-to-end encryption and ISO/IEC 27001 certification
- HD audio and video quality with noise cancellation and background replacement
- Screen sharing, chat, recording, and transcription
- Whiteboard, polls, surveys, breakout rooms, and reactions
- Outlook integration for scheduling and joining meetings from emails and calendars
- Office apps integration for creating and editing documents, spreadsheets, and presentations within Webex
- Webex App Hub for integrating with other apps within Webex
- Webex Calling for making and receiving calls from anywhere
- Webex Events for hosting online events with up to 3,000 attendees
Cisco Webex is compatible with Windows, Mac, Linux, iOS, Android, web browsers, and various hardware partners. Cisco Webex also integrates with many popular tools and services, such as Salesforce, Slack, Dropbox, Zapier, and more.
Cisco Webex has a 4.2 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of Cisco Webex according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Robust features and functionality
- Secure and reliable
- Scalable and flexible
Cons:
- Limited participants in the free plan
- Pricing can be expensive
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
Cisco Webex offers four pricing plans:
- Free: Free for up to 100 participants and 50 minutes per meeting
- Starter: $13.50 per month per host for up to 100 participants and unlimited meeting duration
- Business: $26.95 per month per host for up to 200 participants and unlimited meeting duration
- Enterprise: Custom pricing for up to 100,000 participants and unlimited meeting duration
Cisco Webex also offers add-ons for extra features or capacity at additional costs.
GoToMeeting: Best for Professional Video Conferencing
GoToMeeting is a video conferencing software that is part of LogMeIn, a leading provider of cloud-based remote work solutions. GoToMeeting is a professional and reliable solution for video conferencing that helps you connect with your team or clients in a secure and efficient way. GoToMeeting has a free plan that allows up to 3 participants per meeting, as well as paid plans that offer more features and capacity.
Some of the key features of GoToMeeting are:
- AES-256 bit encryption and SOC 2 Type II certification
- HD audio and video quality with noise cancellation and AI-enhanced facial tracking
- Screen sharing, chat, recording, and transcription
- Drawing tools, polls, surveys, handouts, and feedback
- Outlook and Google Calendar integration for scheduling and joining meetings from emails and calendars
- Office apps integration for creating and editing documents, spreadsheets, and presentations within GoToMeeting
- GoToRoom for conference rooms and huddle spaces
- GoToConnect for making and receiving calls from anywhere
- GoToWebinar for hosting online events with up to 3,000 attendees
GoToMeeting is compatible with Windows, Mac, iOS, Android, web browsers, and various hardware partners. GoToMeeting also integrates with many popular tools and services, such as Salesforce, Slack, Dropbox, Zapier, and more.
GoToMeeting has a 4.3 out of 5 rating on G2, a leading software review platform. Some of the pros and cons of GoToMeeting according to user reviews are:
Pros:
- Easy to use and set up
- High-quality audio and video
- Professional features and functionality
- Secure and reliable
- Scalable and flexible
Cons:
- Limited participants in the free plan
- Pricing can be expensive
- Technical issues or glitches
- Limited customization options
- Customer support can be slow
GoToMeeting offers four pricing plans:
- Free: Free for up to 3 participants per meeting
- Professional: $12 per month per host for up to 150 participants per meeting
- Business: $16 per month per host for up to 250 participants per meeting
- Enterprise: Custom pricing for up to 3,000 participants per meeting
GoToMeeting also offers add-ons for extra features or capacity at additional costs.
How to Choose the Best Video Conferencing Software for Your Business
Video conferencing software is a valuable tool that can help you communicate and collaborate with your team or clients remotely. However, there is no one-size-fits-all solution for video conferencing. The best video conferencing software for your business depends on your specific needs, preferences, budget, and goals.
To choose the best video conferencing software for your business, you should consider the following factors:
- Pricing: How much are you willing to pay for video conferencing software? Do you need a free plan or a paid plan? What are the features and limitations of each plan? How many participants and hosts can join a video conference?
- Security: How important is security for your video conferencing software? Do you need encryption and authentication to protect your data and privacy? Do you need to comply with relevant regulations and standards, such as GDPR, HIPAA, or PCI DSS?
- Quality: How important is quality for your video conferencing software? Do you need high-quality audio and video? Do you need HD resolution and low latency? Do you need to work well on different devices and platforms?
- Features: How important are features for your video conferencing software? Do you need screen sharing, chat, recording, whiteboard, polls, and breakout rooms? Do you need integrations with other tools and services that you use?
- User experience: How important is user experience for your video conferencing software? Do you need easy and intuitive software to use? Do you need a user-friendly interface and design? Do you need customer support and training?
Based on these factors, you can compare and evaluate different video conferencing software options and choose the one that suits your business best. Alternatively, you can use Bing to search for the best video conferencing software for your business in 2023 and see what other users and experts recommend.